Choosing an AI for your business.
What each family of tools does, and at what price.
Which AI should a small business choose?
It depends on the need. For writing and thinking, an online assistant such as ChatGPT or Copilot does the job very well. To prepare emails, follow-ups and files from your own documents, with approval before anything is sent, you need a tool connected to your tools: that is what Kap does.
What is the difference between Kap and ChatGPT or Copilot?
ChatGPT and Copilot answer when you ask them, and your data is processed by the provider. Kap prepares the work before you ask, from your emails, your calendar and your documents, cites its source and sends nothing without your approval. For general reasoning, the large online models remain the most powerful.
What is an AI agent, and can it be left to act on its own?
An AI agent does more than answer: it prepares or carries out tasks in your tools. Kap prepares, and a person approves. A reply is only placed in your mailbox as a draft, after your approval, and each approval is recorded with the person’s name and the time.
How much does AI cost for a business?
Online assistants are paid per person, by subscription. Kap has a fixed price, with no meter and no cost per question: Kap Cloud at €59 excl. VAT per month for one user, €129 for three and €149 for five; the Kap Box from €590 to €1,490 excl. VAT per month depending on team size, plus €2,000 excl. VAT for setup. These are launch prices.
Emails, follow-ups and documents.
What Kap prepares, and what it leaves for you to decide.
Which AI can manage emails in Outlook or Gmail?
Kap connects to Outlook and Gmail. It reads incoming emails, sorts them and prepares the reply from your documents and the customer’s history, citing its source. The reply is placed as a draft in your mailbox, after your approval.
Can customer follow-ups be automated with AI?
Yes, up to the sending, which stays with you. Kap spots unanswered quotes and prepares the follow-up in the right tone. You read it, you approve it, and only then does it go out.
Which AI can read my documents and find information in them?
Kap reads your documents, your emails and your archives, even scanned ones. It answers by citing the source of each piece of information, which you check in one click. Each user only sees the documents they are entitled to.
AI sometimes makes things up. How can you trust its answers?
Kap answers from your documents and cites its source every time: you check it in one click. And nothing goes out until a person has approved it.
Data, confidentiality and sovereign AI.
Where your files go, and who can see them.
Does what I type into ChatGPT stay confidential?
With an online assistant, what you type is processed by the provider, and the terms depend on the plan and the settings. A contract pasted into a personal account therefore leaves the company. With Kap, your data is processed in your offices or in Europe, and nothing is sent to an external AI provider.
What is sovereign or private AI?
It is AI whose data is processed under your control, on your premises or in Europe, rather than by a foreign provider. Kap comes in both forms: the Kap Box, a device installed in your offices, and Kap Cloud, a space of your own hosted in Europe.
Is it forbidden to use ChatGPT at work?
It is for the company to set the rule. The risk lies less in the tool than in the habit: a customer file pasted into a personal account. The European AI Act also requires teams that use AI to be trained. Kap replaces that habit with a supervised tool, and team training is included.
Where does my data go with Kap?
Your request goes from your computer to Kap, which runs on the device in your offices or in your space hosted in Europe. Kap suggests a reply, you approve, and the result is placed as a draft in your tool. Nothing goes to an external AI provider.
On-premise AI: the Kap Box.
AI that runs in your offices, installed and supported by our team.
Can a business run AI on its own premises?
Yes, in three ways: a chat device you install yourself, a server built by your technical team, or the Kap Box, installed in your offices and supported by our team. The Kap Box will be available in spring 2027.
What is the difference between Kap Cloud and the Kap Box?
Kap Cloud runs online, in a space of your own hosted in Europe: it is up and running in a few minutes and opens on 1 December 2026. The Kap Box is a device installed in your offices: your data never leaves it. You can start online and move to the device later: you keep everything.
Does the Kap Box work without the internet?
That is the plan: Kap answers and finds your documents without a connection. Connected tools do need the internet. We will publish it once it has been proven on a delivered device.
What happens if the device fails, or if I cancel?
If the device fails, we replace it: this is included in the subscription. If you cancel, Kap stops, but your organised database remains yours and you get it back.
Getting started.
Without an IT team, and without a six-month project.
How do you set up AI without an IT team?
In two ways. Online, with Kap Cloud Solo: setup is guided and takes 15 minutes. Or, for the Kap Box, through a free one-hour assessment by video call, then a setup carried out by our team: installation, connection of your tools, training and 30 days of follow-up support.
Do teams need to be trained in AI?
Yes. The European AI Act requires teams that use AI to be trained. With Kap, team training is included: everyone learns to ask, review and approve.
Your question is not on the list?
Ask it during the assessment: it is free and takes one hour, by video call.