Your unanswered quotes, followed up at the right time.

What Kap tracks for you.

Quotes left sitting.

Unanswered quotes are spotted and the follow-up is ready, in the right tone.

Overdue invoices.

Every overdue invoice spotted, increasingly firm reminders, never sent to anyone who has already paid.

Missing documents.

Kap tracks each incomplete file and prepares the reminder at the right time.

After every meeting.

Before: a client brief. After: the notes in the CRM and the follow-up ready.

Sending stays with you.

Kap takes no action without human approval. Each approval is recorded with the person’s name and the time.

From a quote sent to a follow-up gone out.

1. Kap spots

   Kap tracks what you are waiting for and follows up at the right time.

2. Kap prepares the follow-up

   In your company’s tone, from your documents and the customer’s history.

3. You approve

   You read it and correct it if needed. Each approval is recorded with the person’s name and the time.

4. The follow-up goes out

   Nothing goes out without a click.

The follow-ups Kap prepares, trade by trade.

These are the “follow-up” tasks Kap can prepare today. On the right, what remains your decision.

• Insurance

  Chase missing documents

  Kap tracks each incomplete file and prepares the reminder at the right time.

  You approve Sending the reminder

• All small businesses

  Follow up on unsigned quotes

  Unanswered quotes are spotted and the follow-up is ready, in the right tone.

  You approve Sending

• Property management

  Chase contractors and works quotes

  No more works quotes left sitting: every contractor chased, every reply filed.

  You approve Sending

• Insurance

  Prepare renewals

  Next month's renewal dates listed, a message ready for each client.

  You approve Sending

• All small businesses

  Chase unpaid invoices

  Every overdue invoice spotted, increasingly firm reminders, never sent to anyone who has already paid.

  You approve Sending each reminder

• Property management

  Chase unpaid service charges

  Co-owners in arrears listed, an escalating letter ready for each one.

  You approve Sending

• E-commerce

  Recover abandoned carts

  A personalised message for each cart left behind, in your shop's tone.

  You approve The template message

Demonstration examples. Nothing goes out without your approval.

Is Kap right for you?

The questions we are asked.

• Can customer follow-ups be automated with AI?

  Yes, up to the sending, which stays with you. Kap spots unanswered quotes and prepares the follow-up in the right tone. You read it, you approve it, and only then does it go out.

• Does Kap send anything on my behalf?

  No. Kap prepares, and a person approves. A reply is only placed in your mailbox as a draft, after your approval, and each approval is recorded with the person’s name and the time.

• Does Kap chase a customer who has already paid or replied?

  No. Kap spots each overdue invoice and prepares increasingly firm reminders, never to anyone who has already paid. And since you approve everything that is sent, you have the final say.

• In which tools does Kap track quotes?

  Kap works inside the tools you already use: your mailbox, your calendar, your documents and your sales tracking software. If your business software is not on the list, we connect Kap to it, on quotation.

• AI sometimes makes things up. How can you trust its answers?

  Kap answers from your documents and cites its source every time: you check it in one click. And nothing goes out until a person has approved it.

• How much does AI cost for a business?

  Online assistants are paid per person, by subscription. Kap has a fixed price, with no meter and no cost per question: Kap Cloud at €59 excl. VAT per month for one user, €129 for three and €149 for five; the Kap Box from €590 to €1,490 excl. VAT per month depending on team size, plus €2,000 excl. VAT for setup. These are launch prices.

All questions