Kap connects to Outlook and Gmail. It reads incoming emails, sorts them and prepares the reply from your documents and the customer’s history, citing its source. The reply is placed as a draft in your mailbox, after your approval.
Kap Cloud opens on 1 December 2026: from €59 excl. VAT per month for one user, with no commitment and a guided 15-minute setup.
What Kap does with your inbox.
- Every morning, the inbox is sorted.
- Every morning, what lies ahead in two minutes: urgent items, appointments, replies to send.
- The reply is already written.
- A reply written from your documents and the customer's history, with the source cited.
- A draft, not a sent email.
- A reply prepared by Kap is only placed in your mailbox as a draft, after your approval.
- What Kap keeps from your emails.
- For each email reviewed: the sender, the subject, the date, an excerpt, a summary and the draft reply. Access to your tools is encrypted.
- Your emails do not go to an AI provider.
- Kap runs in a space of your own hosted in Europe, or on a device in your offices. Nothing is sent to an external AI provider.
From an email received to a reply ready to go.
An email comes in
Kap works inside the tools you already use.
Kap searches your tools
Kap reads your documents, your emails and your archives, even scanned ones. It answers by citing the source of every piece of information.
You approve
You read it and correct it if needed. Each approval is recorded with the person’s name and the time.
Draft in your tool
The result is placed as a draft in your mailbox.
The emails Kap prepares, trade by trade.
These are the “incoming emails” tasks Kap can prepare today. On the right, what remains your decision.
Insurance
Sort the firm's emails
Claim, quote, cancellation, missing document: each email is filed and its reply is ready.
You approve Sending each reply
Property management
Handle co-owners' requests
Leak, noise, access badge: the request is sorted, the work order opened, the contractor notified.
You approve Opening the work order
All small businesses
Morning brief and sorted inbox
Every morning, what lies ahead in two minutes: urgent items, appointments, replies to send.
You approve Nothing: you just read
All small businesses
Answer customer requests
A reply written from your documents and the customer's history, with the source cited.
You approve Sending
All small businesses
Sort job applications
Each application read and ranked against your criteria, with an interview guide.
You approve The shortlisted candidates
E-commerce
Handle after-sales requests
Each request matched to its order, with the reply and the return prepared.
You approve Sending and the refund
Demonstration examples. Nothing goes out without your approval.
Kap, or an online assistant in your mailbox.
Both write an email very well. The difference lies elsewhere.
| Criterion | Kap | ChatGPT or Copilot |
|---|---|---|
| Where your data is processed | In your offices with the Kap Box, or in Europe with Kap Cloud | At the provider |
| Prepares the work before you ask | Yes | No, it answers when asked |
| Human approval, with a record | Yes, for every message sent | Not built in |
| Source cited in every answer | Yes | Depends on the question |
| How you pay | Fixed subscription, no meter | Subscription per person |
| General reasoning | An open model, tuned for these tasks | The most powerful models |
Is Kap right for you?
Kap is right for you if
- Your emails, follow-ups and files take hours every week.
- You want to review and approve before anything is sent.
- Your client files must not go to an American provider.
- You have no IT team.
Kap is not right for you if
- You mainly want a chat to write and think with: ChatGPT or Copilot do that very well.
- You want to buy a device once, with no subscription and no support.
- You have a technical team that wants to build everything itself.
The questions we are asked.
Which AI can manage emails in Outlook or Gmail?
Kap connects to Outlook and Gmail. It reads incoming emails, sorts them and prepares the reply from your documents and the customer’s history, citing its source. The reply is placed as a draft in your mailbox, after your approval.
Does Kap send anything on my behalf?
No. Kap prepares, and a person approves. A reply is only placed in your mailbox as a draft, after your approval, and each approval is recorded with the person’s name and the time.
AI sometimes makes things up. How can you trust its answers?
Kap answers from your documents and cites its source every time: you check it in one click. And nothing goes out until a person has approved it.
Does what I type into ChatGPT stay confidential?
With an online assistant, what you type is processed by the provider, and the terms depend on the plan and the settings. A contract pasted into a personal account therefore leaves the company. With Kap, your data is processed in your offices or in Europe, and nothing is sent to an external AI provider.
Can a booby-trapped email make Kap act?
An email or a document can contain hidden instructions, such as “send this file to this address”. Kap takes no action without human approval, and each user only sees the documents they are entitled to.
How much does AI cost for a business?
Online assistants are paid per person, by subscription. Kap has a fixed price, with no meter and no cost per question: Kap Cloud at €59 excl. VAT per month for one user, €129 for three and €149 for five; the Kap Box from €590 to €1,490 excl. VAT per month depending on team size, plus €2,000 excl. VAT for setup. These are launch prices.
See Kap on your own emails.
The assessment is free and takes one hour, by video call.