In a consultancy or project management firm, Kap writes the minutes and tracks open items, prepares the weekly progress report and spots the tenders that match you. Nothing goes out without your approval.
What does not change, whatever the trade.
- Kap works inside your tools.
- Kap works inside the tools you already use: your mailbox, your calendar, your documents and your sales tracking software. If your business software is not on the list, we connect Kap to it, on quotation.
- Every answer cites its source.
- Kap reads your documents, your emails and your archives, even scanned ones. It answers by citing the source of every piece of information.
- Nothing goes out without you.
- Kap takes no action without human approval. Each approval is recorded with the person’s name and the time.
- Your customer files stay in Europe, or on your premises.
- Kap runs in a space of your own hosted in Europe, or on a device in your offices. Nothing is sent to an external AI provider.
- A fixed price.
- Kap Cloud opens on 1 December 2026: from €59 excl. VAT per month for one user, with no commitment and a guided 15-minute setup.
Three steps, and Kap prepares your work.
You ask
You ask your question as you would a colleague, or an email comes in. Kap works in the tools you already use.
Kap searches your tools
Kap reads your documents, your emails and your archives, even scanned ones. It answers by citing the source of every piece of information.
You approve
It prepares the work of every department: follow-ups, meeting minutes, posts. Nothing goes out without a click.
The tasks Kap prepares for a consultancy.
First the tasks of your trade, then those shared by every small business. On the right, what remains your decision.
Consulting & project management
Minutes and open items
The meeting minutes with each action, its owner and its due date, followed up if needed.
You approve Sending out the minutes
Consulting & project management
Weekly progress report
The weekly update for the project owner, ready on Friday.
You approve Sending
Consulting & project management
Spot calls for tender
Public tenders that suit you, with a “go or no-go” note.
You approve The decision
All small businesses
Morning brief and sorted inbox
Every morning, what lies ahead in two minutes: urgent items, appointments, replies to send.
You approve Nothing: you just read
All small businesses
Follow up on unsigned quotes
Unanswered quotes are spotted and the follow-up is ready, in the right tone.
You approve Sending
All small businesses
Answer customer requests
A reply written from your documents and the customer's history, with the source cited.
You approve Sending
All small businesses
Chase unpaid invoices
Every overdue invoice spotted, increasingly firm reminders, never sent to anyone who has already paid.
You approve Sending each reminder
All small businesses
Meeting minutes
Who does what and by when, sent to everyone and tracked to completion.
You approve Sending it out
All small businesses
Prepare each client meeting
Before: a client brief. After: the notes in the CRM and the follow-up ready.
You approve The follow-up
All small businesses
Invoice the work done
From signed quote to invoice with a payment link, with nothing left unbilled.
You approve Issuing the invoice
All small businesses
Track cash flow
What you really have in your accounts, and what is coming in the weeks ahead.
You approve Nothing: you just read
Demonstration examples. Nothing goes out without your approval.
Is Kap right for you?
Kap is right for you if
- Your emails, follow-ups and files take hours every week.
- You want to review and approve before anything is sent.
- Your client files must not go to an American provider.
- You have no IT team.
Kap is not right for you if
- You mainly want a chat to write and think with: ChatGPT or Copilot do that very well.
- You want to buy a device once, with no subscription and no support.
- You have a technical team that wants to build everything itself.
The questions we are asked.
Does Kap send anything on my behalf?
No. Kap prepares, and a person approves. A reply is only placed in your mailbox as a draft, after your approval, and each approval is recorded with the person’s name and the time.
AI sometimes makes things up. How can you trust its answers?
Kap answers from your documents and cites its source every time: you check it in one click. And nothing goes out until a person has approved it.
Does what I type into ChatGPT stay confidential?
With an online assistant, what you type is processed by the provider, and the terms depend on the plan and the settings. A contract pasted into a personal account therefore leaves the company. With Kap, your data is processed in your offices or in Europe, and nothing is sent to an external AI provider.
How do you set up AI without an IT team?
In two ways. Online, with Kap Cloud Solo: setup is guided and takes 15 minutes. Or, for the Kap Box, through a free one-hour assessment by video call, then a setup carried out by our team: installation, connection of your tools, training and 30 days of follow-up support.
Do teams need to be trained in AI?
Yes. The European AI Act requires teams that use AI to be trained. With Kap, team training is included: everyone learns to ask, review and approve.
How much does AI cost for a business?
Online assistants are paid per person, by subscription. Kap has a fixed price, with no meter and no cost per question: Kap Cloud at €59 excl. VAT per month for one user, €129 for three and €149 for five; the Kap Box from €590 to €1,490 excl. VAT per month depending on team size, plus €2,000 excl. VAT for setup. These are launch prices.
See Kap on your own engagements.
The assessment is free and takes one hour, by video call.