The company AI policy: the full model, on one page.

An AI usage policy sets out in writing what is allowed, on which accounts, with which data. One page is enough, and it is even the condition: a one-page policy, signed and presented in person by management, changes behaviour the very next week; twelve pages join the documents no one reads.

The need is immediate: in most SMEs, AI usage exists before the first written rule, often on personal accounts, with client data. The policy does not create this usage, it gives it a framework.

This seven-article model is published in the clear, word for word the one from the executive guide. Copy it out, replace [Company] and [officer], complete article 2 according to your business, and have it signed.

It is indicative: it adapts to your business and does not replace legal advice.

Presented, not emailed: a policy sent out by email joins the documents no one reads. Fifteen minutes in a meeting, led by management itself, and everyone understands that the subject is serious, and that it is not aimed against them.

A visible trade-off: the policy bans personal accounts; it only holds if the company provides proper professional accounts. You do not take away a tool that saves time without giving the equivalent.

Dated, signed, filed: attached to the tools register, it becomes your first demonstrable piece of evidence, the one a client, an insurer or an auditor will ask to see. It is also one of the AI-literacy measures the EU AI Act has required since February 2025.

The sprawling policy: twelve legal pages no one reads, that protect less than a single page understood. The punitive policy: banning without providing an alternative pushes usage towards personal accounts, exactly what you wanted to avoid.

The orphan policy: with no named officer, questions have no recipient and new tools come in without review. The frozen policy: never revisited, it goes out of date at the first change of tool, and its signature no longer proves anything.

The remedy is the same in all four cases: one page, one officer, one trade-off, one review at every change of tool.

The executive guide devotes its chapter 3 to this policy: the same model, annotated line by line, with the three conditions detailed and the order-of-magnitude budget for professional accounts.

It is obtained free of charge by email, from the form in the main dossier: a first name, a professional email, and the guide goes out, with no further solicitation.