Sort the firm's emails
Claim, quote, cancellation, missing document: each email is filed and its reply is ready.
SMEs our team has already supported.
The tasks Kap prepares for you.
6 of 40 tasks shown
Incoming emails · Insurance Follow-ups · Insurance Chase missing documents
Kap tracks each incomplete file and prepares the reminder at the right time.
Meetings and follow-up · Consulting & project management Minutes and open items
The meeting minutes with each action, its owner and its due date, followed up if needed.
Documents · Insurance Compare insurers' cover and quotes
Insurers' quotes side by side, with differences in cover and excess flagged.
Figures · All small businesses Invoice the work done
From signed quote to invoice with a payment link, with nothing left unbilled.
Research and writing · All small businesses Find new customers
A list of prospects that match your profile, with a first message for each one.
Incoming emails · Property management Handle co-owners' requests
Leak, noise, access badge: the request is sorted, the work order opened, the contractor notified.
Incoming emails · All small businesses Morning brief and sorted inbox
Every morning, what lies ahead in two minutes: urgent items, appointments, replies to send.
Incoming emails · All small businesses Answer customer requests
A reply written from your documents and the customer's history, with the source cited.
Incoming emails · E-commerce Handle after-sales requests
Each request matched to its order, with the reply and the return prepared.
Incoming emails · All small businesses Sort job applications
Each application read and ranked against your criteria, with an interview guide.
Follow-ups · All small businesses Follow up on unsigned quotes
Unanswered quotes are spotted and the follow-up is ready, in the right tone.
Follow-ups · Property management Chase contractors and works quotes
No more works quotes left sitting: every contractor chased, every reply filed.
Follow-ups · All small businesses Chase unpaid invoices
Every overdue invoice spotted, increasingly firm reminders, never sent to anyone who has already paid.
Follow-ups · Property management Chase unpaid service charges
Co-owners in arrears listed, an escalating letter ready for each one.
Follow-ups · Insurance Prepare renewals
Next month's renewal dates listed, a message ready for each client.
Follow-ups · E-commerce Recover abandoned carts
A personalised message for each cart left behind, in your shop's tone.
Meetings and follow-up · Consulting & project management Weekly progress report
The weekly update for the project owner, ready on Friday.
Meetings and follow-up · All small businesses Meeting minutes
Who does what and by when, sent to everyone and tracked to completion.
Meetings and follow-up · Property management Prepare general meeting notices and minutes
Agenda and notice, then the minutes to review after the meeting.
Meetings and follow-up · All small businesses Prepare each client meeting
Before: a client brief. After: the notes in the CRM and the follow-up ready.
Documents · Insurance Build the claim file
Claim form, photos, policy and documents gathered in a file ready to send.
Documents · Trades & construction Site report from photos
Your photos and notes from the day become a clean report, dated and filed.
Documents · All small businesses Extract data from PDFs
Invoices, delivery notes, statements, even scanned: the useful information in a table.
Documents · All small businesses Keep the supplier invoice register
Each invoice received read and filed, with duplicates and VAT errors flagged.
Documents · All small businesses Expense reports
A photo of the receipt becomes an expense line ready for the accounts.
Documents · All small businesses Compare supplier quotes
Quotes received compared like for like: price, lead times, terms.
Figures · All small businesses Track cash flow
What you really have in your accounts, and what is coming in the weeks ahead.
Figures · All small businesses Monthly file for the accountant
Missing receipts requested, the month's file organised for the accounting firm.
Figures · All small businesses Weekly figures report
Revenue, payments received, deals in progress: the week on one page.
Figures · All small businesses Prepare for e-invoicing
Customers, suppliers and mandatory mentions reviewed for the 2026-2027 switchover.
Figures · All small businesses Prepare the VAT return
The month's VAT calculated, each amount linked to its document, ready for your accountant.
Research and writing · Consulting & project management Spot calls for tender
Public tenders that suit you, with a “go or no-go” note.
Research and writing · All small businesses Prepare a tender response
The response file built document by document, nothing left out.
Research and writing · All small businesses Write the article or newsletter
A sourced, proofread article in your tone, from an idea or your notes.
Research and writing · All small businesses Prepare the week's posts
A week of posts for your social media, in your company's tone.
Research and writing · All small businesses Reply to Google reviews
A careful reply to every review, positive or not.
Research and writing · Trades & construction Keep the risk assessment up to date
Your workplace risk assessment updated with every change of site or team.
Research and writing · All small businesses HR admin
Arrivals, departures, leave: letters and checklists ready.
Research and writing · All small businesses Organise shared documents
A clear filing plan, files renamed and duplicates flagged.
How it starts
Three steps, and Kap prepares your work.
Start at €59 per month- 1
You ask
You ask your question as you would a colleague, or an email comes in. Kap works in the tools you already use.
- 2
Kap searches your tools
Kap reads your documents, your emails and your archives, even scanned ones. It answers by citing the source of every piece of information.
- 3
You approve
It prepares the work of every department: follow-ups, meeting minutes, posts. Nothing goes out without a click.
And at every step, you stay in control.
- Data stays with you
Your data stays with you.
The Kap Box on your premises, or Kap Cloud hosted in Europe.
Kap Box, on your premises - AI Act compliance
Your teams trained for the AI Act.
Training for your teams is included with Kap.
CJSMThe whole team is trained - Source cited
Every answer cites its source.
And nothing goes out without your approval.
Source: contract.pdf, page 3
Your data stays with you.
The Kap Box on your premises, or Kap Cloud hosted in Europe.
Your teams trained for the AI Act.
Training for your teams is included with Kap.
Every answer cites its source.
And nothing goes out without your approval.
Our practices are inspired by the ISO 42001 (AI) and ISO 27001 (information security) standards.
Who is behind Kap
Write to usYou work directly with the two of us.
Étienne Guimbard
Founder
He runs the assessment with you: in 1 hour, where your data goes today and what Kap can take on.
Lyes Triki
Director of Delivery
He gets Kap up and running: installation, connecting your tools, team training, then 30 days of follow-up.
Questions
Frequently asked questions
What people ask us before getting started.
We already use ChatGPT or Copilot. What does Kap change?
Your files stay with you or in Europe, not with an American provider.
AI sometimes makes things up. How can you trust its answers?
Kap cites its source in every answer, and nothing goes out without your approval.
Isn’t ChatGPT better?
For these tasks, a well-tuned open model is enough. Kap’s value lies elsewhere.
How much does it cost?
Online from €59 excl. VAT per month, the Kap Box from €590 excl. VAT per month. Always a fixed price.
Why is there a setup phase for the Kap Box?
For clean, well-organised data: that’s what makes Kap accurate.
What if we cancel the subscription?
Kap stops, but your organised database remains yours.
We don’t have time for an AI project.
One hour of assessment, then step by step. You can stop after each one.
How do we get started?
Online in a few minutes, or through the free assessment for the Kap Box.
Already have GPUs? Put them to work. See the GPU services
Launch prices, excl. VAT
Online, or on your premises with the Kap Box.From €59 per month.
Kap runs on a device installed in your offices: your data does not leave it.
Essential
Up to 5 users
€590excl. VAT / month
- The device in your offices: your data does not leave it
- Unlimited connected tools and usage
- Updates and support included
- Device replacement in case of failure
Business
Up to 15 users
€890excl. VAT / month
- The device in your offices: your data does not leave it
- Unlimited connected tools and usage
- Updates and support included
- Device replacement in case of failure
Enterprise
Up to 40 users
€1,490excl. VAT / month
- The device in your offices: your data does not leave it
- Unlimited connected tools and usage
- Updates and support included
- Device replacement in case of failure
Kap connected to your tools.
Kap adapts to your needs: it works inside the tools you already use, and nothing goes out without you.
Kap reads, sorts and prepares the reply.
GmailOutlookSlackWhatsApp
Kap prepares the reply, with its source.